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Welcome to

Hindustan Zinc Limited

Integrated Transport Management System

India’s Largest Zinc, Lead, Silver And Sulphuric Acid Producer
LME Registered Brands
Customer Facing Marketing Team
Dedicated Account Manager
Quality And Service Never Goes Out of Our Style

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Integrated Transport Management System

About Us

FAQs

1. Main Features Available in the portal

* Registration for vehicle and driver

* View registered vehicle and driver

* Modify vehicle and driver details

* Vehicle approval workflow

* Driver Approval (Safety and Security)

* Reports related to Vehicle and Driver

* Trip Planning against the logistics received

* Allowslip can be viewed, activated, printed

* Event (Operation or Process) based Alert Management for SMS and Email

* Real Time Inventory Dashboard

2. Explorer Details on which the portal will work

3. Details of Site with Locations of various Point.

4. Password policies applicable.

5. How to recover Password if Forgotten / change Existing Password..

Mr. Somya Ranjan Biswal

Email ID: somyaranjan.biswal@vedanta.co.in

Phone Number: +91 9999999999

Privacy

Thank you for visiting https://tms.hzlmetals.com, the website of Integrated Transport Management System (ITMS) of Hindustan Zinc Limited (HZL).

1. Introduction

Protecting your privacy is very important to us. This notice sets out how Hindustan Zinc Limited (“HZL”, “we”, “us”, “our”) collects, uses, processes or disclose your personal information. It also sets out your rights in relation to the personal information we hold about you. If you have questions about this notice, please contact the HZL Information Governance and Privacy Officer at HZLDPO@vedanta.co.in

* What does this notice do?

This notice describes how HZL deals with personal information of individuals that interact with HZL – this includes representatives of our suppliers/ vendors, customers, candidates, investors, sponsors and business partners; users of the HZL website and mobile application (“apps”); shareholders; and job applicants.

For the purposes of this notice, “personal information” means any information about an identified or identifiable person. This includes where you can be identified, directly or indirectly, including by reference to an identifier (for example, a name or email address, or an online identifier such as a unique device identification number). We use the words “process” and “processing” to describe the various things we may do with your personal information. This includes activities like using, disclosing, retaining, storing, transferring, or otherwise handling that information.

2. Applicable Legislation

3. Definitions

For the purposes of this Privacy Notice, the following definitions apply:

Personal Information: Any information about an individual who is identifiable, either directly or indirectly, through identifiers such as name, identification number, location information, or factors specific to the individual’s physical, physiological, genetic, mental, economic, cultural, or social identity.

Processing: Any operation or set of operations performed on personal information, including collection, recording, organization, structuring, storage, alteration, retrieval, use, disclosure, transmission, restriction, erasure, or destruction of personal information.

Data Principal: The individual to whom the personal information relates.

Data Fiduciary: Any person, including a company or any other entity, who alone or in conjunction with others determines the purpose and means of processing personal information.

Data Processor: A person or entity that processes personal information on behalf of the Data Fiduciary.

Consent: Freely given, informed, specific, clear, and affirmative agreement from the Data Principal for the processing of their personal information.

4. Types of personal information we collect

We collect and process different types of personal information depending on how you interact with us. In some cases, this may include information that shows who you are and/or is linked to you as a result of your interactions with HZL. In some circumstances, we may also collect sensitive personal information about you.

How we collect personal information

We will primarily collect personal information from you directly (such as when you subscribe to a news alert or request information from us, including through the Contact Us details available on our website). In some cases, we may also collect personal information about you from third parties (such as recruitment agencies).

Types of personal information we collect

The types of personal information that we collect about you may include:

Recruitment related information – such as your name, gender, job title, photograph and date of birth, home and business address, email address, telephone number, qualifications, employment history, interests, types of roles you are interested in, your work application form and resume or CV. If you progress through the interview process, we may also collect interview notes, references, results of any online tests and background checks (including criminal records checks), your work visa, government issued identification and other information to verify your identity and right to work.
e-Business information – this includes information required to provide access to HZL e-Business websites or portals (such as name, phone no., email address, date of birth, gender, address, health or medical information, login information, IP addresses), and records of your use of those websites or portals.
Usage information – information we collect when you use our websites or apps, such as server log information (your IP address, browser type, operating system, browser language, time zone, access times and any referring addresses) and location information.
Other information – this includes information about access and visit to HZL premises (such as name, address, phone no., email id, government issued identification document, and in some cases, your biometric, blood type, and information collected through CCTV), information collected for various CSR community initiatives, communications with you (including complaints or concerns raised by you or any feedback or survey responses that you provide to us) and other information you voluntarily provide to HZL.

Processing of Children’s data:

We do not knowingly collect, use, or process personal information from children under the age of 18. If you are a parent or legal guardian and believe that your child’s personal information has been inadvertently collected through our website, please contact us immediately. You may reach out to us via email or write to us at the address provided at the end of this Privacy Notice, and we will take appropriate steps to remove the information from our records.

5. Legal bases for processing your personal information

We process personal information as part of our business operations, including managing contractual relationships, recruitment, safety and security, and legal compliance. Additionally, we handle some personal information with your consent or when required to fulfill legal obligations. Below are the legal bases for processing your personal information:

a) Our legitimate interests

For health, safety and security reasons (including CCTV), when you visit any of our sites.
To develop community relationships and fulfill CSR obligations as well as manage and report on CSR Activities.
Quarterly releases, annual reports, internal reporting and conferences.
For the purposes of undertaking share transactions, processing dividend payments, and facilitating communications with shareholders.
To comply with financial reporting and legal obligations.
To deal with complaints relating to misconduct.
To manage logistics and supply chain.
To onboard and manage vendor relations.

b) Consent

To engage with you in person, via email, through our website, or through the “Contact Us” page, as well as to facilitate your participation in events we organize.
For health, safety, and security purposes, when you visit any of our HZL locations, we will handle your Personal Information (like medical checks) to meet health and safety or security standards, ensuring the safety of both you and us.
If you agree to have your photo taken at any HZL event, we may capture images of you during the event.
To collect your personal information if you visit any HZL location as a visitor, such as a consultant or engineer.
For recruitment purposes, including assessing your suitability for career opportunities at HZL and inviting you to participate in recruitment process, we may process your personal information. In accordance with applicable law, if your consent is necessary for us to process or share your Personal Information and you choose not to give that consent, we may be unable to process your application effectively or at all.
In instances where we rely on your consent as the legal bases for processing your Personal Information, you have the right to withdraw your consent at any moment. This can be done by sending an email to HZLDPO@Vedanta.co.in or by selecting the opt-out or unsubscribe option.

c) Legal obligation

We may process your personal information to comply with our legal obligations, including regulatory requirements, law enforcement requests, employment or tax laws and managing potential or ongoing litigation matters.

6. Who we share your personal information with

We may share your personal information within our corporate group i.e. Vedanta Limited and with third parties involved in our business operations, as well as with your authorized representative, if required. Currently, we do not transfer any personal information outside the country. However, if such a transfer becomes necessary, we will inform you in advance.

We may also share your personal information in other relevant scenarios, including but not limited to the following:

With health or medical professionals, consultants, financial advisors, legal advisors, external auditors, insurers, and cloud service providers who support our business operations.
With regulatory bodies, government agencies, and law enforcement authorities as required by applicable laws, including those outside the country (if necessary).
If required under applicable laws, we may disclose your personal information, including in response to legal processes or regulatory requirements.
Your information may be shared with third parties responsible for installing, monitoring, or maintaining CCTV, security, and other surveillance equipment at our premises or sites.
We may share your information with third parties involved in organizing events to facilitate your participation and gather feedback.
If you are a candidate, your personal information may be shared with background verification companies to conduct necessary employment and credential checks.
When we share your personal information with third parties, please note that these third parties process your personal data in accordance with their own privacy policies. We do not control how they handle your information beyond our agreed terms or contract. We encourage you to review the privacy policies available on their respective websites to understand how the processing of your personal data will be done by them.

HZL ensures that any third party receiving personal information is bound by confidentiality and data protection agreements, and information is shared only for legitimate business purposes or legal compliance.

7. How we safeguard and manage your personal information

HZL is committed to protecting your personal information and maintains technical, security, and organizational measures, as required by applicable laws. These safeguards protect your information from any accidental or unlawful destruction, loss, alteration, misuse, unauthorized disclosure, or access.

Our employees receive training on our data security policies to keep your personal information safe. If we notice any issues with compliance, we conduct a thorough investigation and take prompt corrective action.

We secure your personal information with a broad range of controls, including—but not limited to—the measures detailed below.

We use industry-standard encryption technologies to protect personal data both in transit and at rest. This ensures that sensitive data such as financial information, medical records, and employee data remain secure.
Strict access control mechanisms are in place, ensuring that personal data can only be accessed by authorized personnel. We utilize role-based access controls and multi-factor authentication to minimize the risk of unauthorized access.
We conduct regular security audits and risk assessments to identify potential vulnerabilities in the data systems. We also use continuous monitoring tools to detect and respond to any unauthorized access attempts or breaches in real-time.
HZL has established incident response and data breach procedures for handling data breaches or security incidents. In the event of a data breach, affected individuals and the Data Protection Board of India will be notified promptly in accordance with the DPDPA 2023.
HZL regularly trains its employees on data protection practices, cybersecurity protocols, and the importance of safeguarding personal data.
While HZL implements strong security measures, we remain committed to mitigating risks and ensuring the highest possible level of security for personal information under our control.

8. How long we retain your personal information

We will retain your personal information only for as long as necessary to achieve the purposes outlined in this notice or as mandated by law.
The retention duration is based on the information’s intended use, legal obligations, and our business needs.
Once the retention period expires, your personal information will be securely deleted, anonymized, or archived, accordingly.
Business data that cannot identify you or any individual may be retained indefinitely for statistical analysis or business need.
We regularly review our data retention practices to ensure alignment with legal standards and industry best practices.
If you are a job applicant, and your application is unsuccessful, we may keep your personal information for to consider you for future opportunities at HZL. However, if it is determined that you have provided false information or have been blacklisted based on our hiring criteria, your information may be retained for a longer duration. This extended retention helps us verify future applications and maintain accurate recruitment records.

9. Your rights

You have certain rights in relation to your personal information that we hold about you. These rights include right to access, erasure, rectify, withdraw consent, related to your personal information, as well as nominating a representative and seeking grievance redressal.

If you wish to exercise any of these rights, please contact us at HZLDPO@Vedanta.co.in

We are dedicated to keeping your records accurate, so we encourage you to promptly inform us of any necessary changes.

Should you have any concerns about how we manage your personal information, we encourage you to contact us first so that we can address your issues promptly. If you remain unsatisfied, you may file a complaint with the Data Protection Board of India. For more information or to exercise your rights, please reach out to our Data Governance and Privacy Officer using the contact details provided.

10. Changes to this policy

11. Contact us

If you have any questions or queries about how we handle your personal information as described in this privacy notice, you may reach out directly to our Data Governance and Privacy Officer via email or through the contact details listed below.

Name: Rahul Rathore

Phone Number: 0294-6604162

Office Address: Hindustan Zinc Ltd, Yashad Bhawan, Udaipur

Email Id: HZLDPO@vedanta.co.in

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